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Gift cards as trivial benefits

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Gift cards as trivial benefits for employees

Looking for a simple, tax-efficient way to reward your employees? Gift cards can be a great option for trivial benefits, allowing businesses to show appreciation for their teams without unnecessary costs. Under HMRC rules, qualifying gifts worth £50 or less can be provided tax-free. Whether you're celebrating a birthday, recognising hard work or simply saying thank you, gift cards offer a flexible and thoughtful way to make employees feel valued.

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What are trivial benefits?

A colleague's birthday, a new baby in the team, someone back after a difficult few weeks. In moments like these, a small gift says more than a line in an email. As long as they meet a few simple rules, HMRC considers such employee gifts as trivial benefits. In other words, small, occasional extras for your staff that fall outside tax and National Insurance. Gift cards fit the definition of trivial benefits especially well, because your employee gets to pick what they fancy, from a new book to a meal out or a few treats for the weekend.

The trivial benefits gift card HMRC rules

HMRC sets four rules that must be met for an employee gift to be considered as a trivial benefit.

It costs £50 or less per employee.
It is not cash or a voucher that can be swapped for cash.
It is not given specifically as a reward for work performance.
It is not part of the employee's contract or a salary sacrifice arrangement.

All of our gift cards are spent on goods and cannot be redeemed for cash, so they meet the voucher rule. The rules can change and depend on the situation, so check the current HMRC guidance on trivial benefits and consider speaking to a tax expert before making a bulk order.

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Limits and caps

For employees there is no annual limit on the number of trivial benefits you can give, as long as each gift stays at £50 or less. A birthday gift card in spring and a simple thank you before the Christmas holiday are completely fine. A card worth more than £50 exceeds the trivial benefit limit, and tax is then due on the full amount rather than the value above £50.

Directors of ‘close companies’ have a cap which may add up to no more than £300 per tax year. For the wider picture, read our page on the laws and rules for business gift cards.

Personalise the gift cards as trivial benefits

At Giftcards.co.uk you can personalise trivial benefits gift cards so that they are clearly associated with your business. Add a personal message for each recipient that allows you to recognise each employee, or congratulate them on a special occasion whether it’s a birthday or a work anniversary. You can also add your company logo to the card, essentially designing the appearance of the gift card around your own brand. If you opt for physical gift cards you can also choose from various packaging options, from different gift envelopes and gift boxes, which makes presenting each gift card that bit more special.

Buy gift cards as trivial benefits at Giftcards.co.uk

Giving small gifts throughout the year should not mean a pile of admin for you and your team. With us, you can manage the whole order in one go and choose where the cards are delivered, whether you want them to your office or directly to each employee. Our range covers single brand gift cards for specific retailers, and multi-store or choice gift cards. The All in One Choice Gift Card is popular among businesses in the UK, as it lets your employee choose from over 350 top brands.

Digital e-gift cards are delivered by email, which suits a team spread across different offices. For larger orders, see how bulk orders work, or get in touch with our business team to discuss the details, including invoicing.